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Employee Handbook

Time Off Benefits

Vacation time and Paid Holidays apply only to full-time employees and part‑time employees working 1000 hours or more per year. Vacation time and paid holidays are prorated for part-time employees based on scheduled hours, calculated as shown below:

Scheduled hours (hours/week x weeks/year) divided by 2080 hours
(40 hours/week x 52 weeks) = prorated benefit

For Example: Employee works 26 hours/week for 40 weeks = 1040 hours/year divided by 2080 hours = 50% prorated benefit

All time worked in a year (even if broken up among various jobs) counts in prorating benefits and time off.

Vacation
10 vacation days annually, prorated from date of hire. Vacation must be used in the church year it is earned or it will be lost. It is each employee’s responsibility to schedule vacation time with their supervisor, and to seek and confirm agreement on that vacation schedule in writing.

Vacation for a called minister is specified in the Letter of Agreement. 

Sick Leave
Full-time employees are eligible to receive 6 sick days per year, of which one can be used as a personal day. First Parish’s church year of July 1 to June 30 will be used to track and issue sick time.

All other employees, including part time and temporary, are eligible to earn 1 hour of sick time per 30 hours worked, up to a maximum of 40 hours per church year.

Employees will begin earning sick time on their first day of work and may begin using earned sick time 90 days after the commencement of their employment. Employees may carry over up to 40 hours of sick time into the next church year.

Employees may use sick time when the employee or the employee’s child, spouse, parent, or parent of a spouse is sick, has a medical appointment, or has to address the effects of domestic violence. Sick time can be used in increments of 1 hour or more.

Employees must notify their supervisor before they use sick time, except in an emergency. Employees out of work for 3 consecutive days may be required to provide documentation from a medical provider.

Unused, accrued sick hours will not be paid out upon employment termination.

Holidays
First Parish offers 11 paid holidays, if they fall on days you are scheduled to work. If a holiday falls on a day you are not scheduled to work, you are not entitled to that paid holiday.

Paid holidays are: New Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Patriots Day, Memorial Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and a floating holiday that may be chosen by the employee.

Miscellaneous
Work hours will be determined at the minister’s discretion during the week between Christmas Eve and New Year’s Day.

Flex-time
Flex-time is a benefit available to staff whether or not they work 1,000 hours or more per year. Flex-time must be worked out with the direct supervisor to ensure that the responsibilities of the job are met.

  • If an employee is unable to come to work for her/his regular shift, the employee will be allowed flexible hours to make up for the absence. The employee must make up the lost time, hour for hour, by the end of the week following the absence. If the work is not done within that time period, the employee will be docked the hours of absence.
  • It is the employee’s responsibility to notify his/her supervisor of an absence with as much advance notice as possible. It is also the employee’s responsibility to work together with the supervisor to determine how the time will be made up.
  • If an employee works on a holiday, those holiday hours worked will be considered compensatory time that may be taken as time off with pay within 30 days.

630 MASSACHUSETTS AVENUE   ♦   ARLINGTON, MASSACHUSETTS 02476   ♦   781-648-3799

Copyright 2017 First Parish Unitarian Universalist of Arlington

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