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Minister/Ministry Evaluation Process

The following process for Evaluation of the Minister and Evaluation of the Overall Ministry on an annual basis will be observed:

  • About early March of each year,
  • each of the Parish Committee members completes (i) the Evaluation of Minister and (ii) the Evaluation of Overall Ministry of the Church;
  • each of the Committee on Ministry members completes (i) the Evaluation of Minister and (ii) the Evaluation of Overall Ministry of the Church;
  • The Minister completes the (i) Evaluation of Minister and (ii) Evaluation of Overall Ministry of the Church forms.
  • About mid-March of each year, the forms are returned and reviewed by a group comprising two members of the Committee on Ministry (selected by its members) and two members of the Parish Committee (selected by its members). The group condenses the content of the evaluations into two summary documents—one reflecting the input of Parish Committee members, the other reflecting the input of Committee on Ministry members. These summary documents are forwarded to the Chairs of the Parish Committee and the Committee on Ministry and the Minister.
  • About late March of each year, the Chairs of Parish Committee and the Committee on Ministry (and/or their delegates) and the Minister meet to review the draft summary documents and evaluation forms completed by the Minister and develop (a) a proposed description to be distributed to the Congregation as contemplated by 5(c)(ii) below and (b) if anticipated to be relevant, proposed revisions to Attachment A (Minister’s Key Responsibilities) of the Minister’s Letter of Agreement.
  • With input of the Chair of the Committee on Ministry and the Minister, the Chairs of the Parish Committee prepare a discussion agenda for the meeting described in 5 below and, prior to that meeting, distributes it together with copies of the summary documents and the evaluation forms completed by the Minister to the members of the Parish Committee, the Committee on Ministry and the Minister.
  • About early April of each year, in an executive session of a Parish Committee meeting, first the Parish Committee alone and then with the Committee on Ministry, and then with the Minister:
  • the evaluation summary documents and the evaluation forms completed by the Minister are discussed;
  • the Parish Committee and the Minister, with input from the Committee on Ministry, considers and prepares:
  • how Attachment A to the Minister’s Letter of Agreement might be changed to reflect prospective revisions in the Minister’s Key Responsibilities;
  • for recording in the executive session minutes of the Parish Committee, a summary of any specific goals and/or expectations resulting from the evaluation process that are not reflected in the revisions in the Minister’s Key Responsibilities;
  • what resolutions or other actions might be taken with respect to our Overall Ministry; and
  • a description for distribution to the Congregation of the evaluation process and salient aspects of it.
  • Outside of executive session:
  • the Parish Committee votes to amend the Minister’s Letter of Agreement and the Parish Committee and the Minister sign an amendment to the Letter of Agreement;
  • the Parish Committee votes to make such resolutions or other actions regarding Overall Ministry and to finalize and distribute the description of the evaluation process to the Congregation.

All evaluation materials, other than those that are agreed to be transmitted to the Congregation, are confidential

—Adopted by the Parish Committee March 8, 2010

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